Legal
Privacy Policy
Last updated November 2026
What we collect
Your name and email, the business details you enter during setup, and the transactions, receipts, vehicles, trips and messages you create in the app. We also store subscription status supplied by our payment processor.
What we never collect
We never ask for or store Social Security numbers, bank account numbers, bank logins, or full card numbers. Card details are entered directly into our payment processor's hosted checkout and never reach LedgerSnap.
How your data is used
Only to run the app for you: producing your statements, reading your receipts, and answering your questions about your own numbers. We do not sell your data or use your financial records for advertising.
Who can see your records
You, and only you. Every record is tied to your account and access is enforced on our servers, not just in the interface. The app owner can see subscriber emails, plan status and billing dates — never transactions, receipts, reports or messages.
Receipts and photos
Receipt images are stored in private storage. They are opened through short-lived links generated for your account, and location information is removed from photos when they are uploaded. If a receipt shows a card number, only the last four digits are kept.
AI processing
Receipt reading and the question assistant run on our servers. Only the data needed to answer you is sent, and text on receipts or in notes is treated as data — never as instructions.
Security
Passwords are stored as salted hashes by our authentication provider, all traffic is encrypted in transit, and data is encrypted at rest. You can enable two-factor authentication and log out of all devices at any time.
Retention and deletion
You can export all of your data at any time. Deleting your account permanently removes your records and receipt images. If a subscription ends, we keep your data for 90 days so you can return, and email you before it is removed.
Contact
Privacy questions can be sent through the support channel listed in your account settings.
LedgerSnap provides record keeping and reporting. It does not provide tax, legal or accounting advice.